Birthday parties are always fun to me. I love going to birthday parties no matter whose it is because I know that there will be lots of enjoyment there. To make a birthday party enjoyable, every host needs a birthday party checklist so that he/she does not forget little details of the party. Otherwise your “could be” enjoyable party may become a boring one.

You should get everything prepared before the party starts so that you can enjoy the party alongside the guests. If the host is busy in fixing the decorations on the last moment or preparing foods then the party becomes a spoiler. The host needs to attend everyone and keep an eye on everything so that the party goes smoothly. The birthday party checklist is usually the same no mater if it is a kid’s or adult’s birthday party. Before making your checklist you should fix your budget for the party because the decoration, number of guests and type of foods will depend on your budget. After fixing your budget for the party, you should start preparing your checklist. To plan a flawless party, you need to have different birthday party checklists according to how much time you have left before the party.

Your first checklist: You should prepare this list at least 1 month before the actual party date. This list should include the following things:

1.      Guest list: Make your guest list according to your budget or preference. If you want a family gathering then inviting people from work may not be a good idea but if you are planning for a big gathering then include everyone who is important in your personal as well as professional life.

2.      Select the venue of the party if you do not want to do it in your house and book the place.

3.      Theme of the party.

4.      Booking of caterers (if you need) or entertainers (for child’s party you can book clowns, magicians according to the theme or for adult’s party you can hire musicians).

5.      Plan what games, activities you want to include in the party and also select your list of songs that you want the band to play (if you hire a band).

Your second checklist: This birthday party checklist of yours should be prepared before two weeks of the party.

1.      Send out your party invitations: A child’s birthday invitation should be colorful and based on the theme so that the young guests have an idea what to expect on the party. An adult’s birthday invitation can be both formal and informal according to the type of the party.

2.      Buy necessary things for the party (balloons, caps, cups, plates and etc).

3.      Order the cake.

4.      Fix your menu.

Your third checklist: This is the most important birthday party checklist because it should be prepared just 1 week before of the party. You should include all you need to check for the party in this list because if there is anything you want to add or change then this is the time to do it!

1.      Call your guests to confirm the number of guests who will be coming to the party.

2.      Confirm your food orders (if any) and hire waiters if necessary.

3.      Order extra chairs and tables for the party if you are planning the party at your house.

4.      Check your reservation of the party place if you are planning the party outside your house.

5.      Wrap the party bags you want to give to the guests.

6.      Buy the gift you want to give to the birthday star.

Your final checklist: This birthday checklist of yours should include all the last minute things you want for your party. Buy extra batteries, paper towels, groceries, decorations and whatever you feel you might need during the party.

The day before the birthday party: You should pick your birthday cake or start baking it if you are not ordering from outside. Decorate your house and set up the extra chairs and tables in your house. Charge your camera batteries so that you do not miss to capture any precious moment. 

You see that to have a great birthday party, you need to start planning well ahead and prepare your checklist according to the timeline. You should get everything ready and prepared on the day before the party so that you do not have to hustle on the day of the party. You just need to make sure that the food is delivered on time and the waiters and entertainers arrive 1 hour before the party. If you plan the party in this matter and make sure to follow your birthday party checklist then you are sure to have an awesome birthday party!

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