Organizational activities basically boil down to different resources working in different capacity to achieve a corporate goal. To adequately manage resources it requires the elements of control, planning, organizing, and staffing of resources, which are: human resources, financial resources, technological resources and natural resources. Management is the structure employed to oversee these resources already mentioned and office manager roles and responsibilities is a managerial post in an organization that is closely linked with this activities. Office manager’s roles are very vital because it is capable of creating a very reliable and durable business foundation if it is efficiently executed. Thus, an office manager will need to possess the required skills including leadership skills, if one desires to perform the role efficiently, what are the skills, an office manager require to effectively carry out his or her roles? This and other questions shall be examined in this office manager roles and responsibilities article.

Historical development and functions of a management

Discuss about office manager roles and responsibilities will not be complete if some identification is not paid to the beginning of management in the first place, this study will give you the power of knowledge, value and respect for the profession, one that is different from the predominant monetary value and awe ascribed to the role of management.

The historical foundation of the management concepts is not very certain; truth to the origin is therefore a speculation. Some trace the concept of management to the days of the Sumerian traders and to the ancient Egypt pyramids. The most definite background of management philosophy development dates to the fifth and fifteenth centuries of the Arabic numerals and the 1494 double entry book keeping that consist of creating tools in carrying out notable management processes like control, planning and assessment. In the 6^th century a Chinese general Sun Tzu wrote the Art of war, in his book he recognized weaknesses and strength of manager’s organization. This was not the only book that provided inkling to the concept of management; Chanakya also wrote a book called the Arthashastra in 300bc that gave an indication of management roles. Other works through the ages are recorded and recognize to adopt the idea behind management necessarily pointing towards one fact, that management is not a current idea, something created in an office to supply more money into ones pocket, but a necessity that must be implemented if an organization must achieve their aim.

The popular book written by Adam smith “the wealth of nations” in 1776, mentions the power of division of labor through the workings of specialization. Adam smith together with John Mill supplied hypothetical settings to production, resource allocation and pricing. All these point towards the ingredient of management functions, in the 20^th century, it was obviously modified after series of contribution by notable professionals into separate branches like: human resources, strategic, marketing, operations, financial, and other resources all under the management concept.

Office managers and their roles

A manager must possess leadership qualities because this is the only way organizational cultures can be executed. If you wish to become a manager in a company, it simply means that to carry your subordinates along, it is necessary that you possess some leadership qualities. Leadership goes beyond managerial qualities, leadership add face, blood and human milk to business protocols while management strictly follows to the later, sets rules and policies. People tend to obey organizational precepts or culture more if there is a constructive cluster. So add to office manager roles and responsibilities, leadership happen to play an integral role in achieving great results.

Apart from leadership, there are other roles and responsibilities and they are:

1.                  An office manager must sustain office operations

2.                  He or she is responsible of drafting and executing office rules and policies

3.                  The operations and standards of organizational behavior is designed by the office manager

4.                  He or she supervises other staffs in the company

5.                  oversee office equipments

6.                  manage communications

7.                  Network with other organizations, agencies, and groups

8.                  In-charge of workers recruitment and appointments of workers

9.                  Oversees, and assess staff operations

10.             Education and disciplining of employees

11.             Another office manager and roles responsibilities is to ensure the sufficient provision of equipment and stationeries in an organization

12.             It is also the responsibility of an office manager to resolve conflicts in the office when it arises.

Would you like to be a manager in an office? The article about office manager roles and responsibilities should get you going, not forgetting the qualifications. You will need to be highly skilled especially in leadership department, a self starter, go getter, multitask oriented, and in addition a good college or university degree as a starting point.

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