Moving an office can be a herculean task. It is also stressful and daunting but at the same time, it is a milestone in the history of your business and thus has to be given serious attention so that it will be successfully completed. We have carried out deep research in this field and come out with proven tips that will enable you to relocate your office. The tips given below concerns preparation stage, that is, what you should do before your actual move.
Getting the new office ready
If you are moving office, there is the tendency for you to concentrate only on the parking and moving your items from the old office to the new location. This is good but it is crucial that you get your new office or business premise ready before bringing in your office equipment, supplies and desk. Hire expert to design the office space for you. By this time, you should already know the number of people or employees that will be working in your new office. Get as many office desks as will be enough for your work. Take a look at the floor plan of your new office and then assign position to each employee or unit of your office. If you work out on time the position to be occupied by each department/employee before the move, you will not have much problem when you eventually relocate your office to the new location. You only need to tell each person where to go.
Ensure electric and IT connections for each unit are ready
Here, you have to get electrician and IT professionals to connect each unit with power and IT facilities they require to carry out their jobs. It is not good to start connecting all those items when you have moved in. It will disrupt their works. Ensure everything is working fine before they move in to take possession of their respect desk and workspace. If it is a communal spaces, the electric as well as IT connections should be enough for the number of people that will be using the communal space.
Make arrangement for parking
Parking space is very crucial in a business especially a business that has many of employees. No worker will be happy to spend money on parking during work hour. In fact, parking space is one of the factors you should consider when choosing your office space. It is not advisable to locate your office in a place that has no parking space. The parking space should not just be enough for your employees but also for your clients or customers. It will be nice if you have a special office space for your employees so that they will not struggle over parking space with customers. Having a special parking space for them will also help to ensure no employee park their vehicle where it will cause obstruction for others.
Get a map of the new location
You have to get a map of your new location and make copies of it. Give a copy to each of your staffs that will be relocating with you. This will enable them to easily locate the new office when you finally move office. You can also describe the way to the office verbally to them. In this way, they will not have any problem driving down from their various homes to the new office. You should also let them know the available public transport for people that will be commuting to office via a public transport. You should also give a copy of the map to the removal company you hire. You have to also let the removal company know your office address. Then give then also the office floor plan and the number for each department as you arrange above.
The above are some of the tips you should apply when planning for office relocation.